Many people ask their attorney to hold the original documents of their estate plan. This prevents the plan from being misplaced at home and keeps it away from prying family members.
Forbes’ recent article, “Keeping Your Estate Planning Documents Safe,” explains that because of the expense of storage and the move to paperless offices, some estate planning attorneys are now having their clients hold the original documents however, it leaves the client with the problem of where to put the originals.
If you need a safe and secure place for them, here are some options.
No safe deposit boxes. Avoid placing the original documents in a safe deposit box, because the authority to get into the box is inside the box! If you pass away or are incapacitated—and nobody has access to the safe deposit box—they’ll need a court order to get access. For them to get the court order, they need the documents inside the box. It’s like the chicken and the egg.
Get a fireproof safe. A fireproof safe is a great place to keep these important documents.
Make copies. Get a set of hard copies in another location that is easily accessible. You can now use the safe deposit box to hold a set of copies of your documents. Your estate planning attorney should also have a set of copies.
E-records. You can also electronically download your estate planning documents to your computer for safe storage as well.
Notification. You should notify your children, loved ones or family members where your original estate planning documents are located should they need to access them. Also, your primary care doctor should be given a copy of your Health Care Proxy for emergency purposes.
Don’t lose it if the originals are misplaced or destroyed. If the original documents somehow vanish, your family may still be able to use a set of copies. For instance, a photocopy of a will can be probated once the executor has attested that she has made a diligent search to find the original which hasn’t turned up.
Remember that this isn’t a “one and done” task. You should review your documents with your estate planning attorney every few years to make certain the people you’ve named in them are still alive and your intentions haven’t changed.
Reference: Forbes (August 16, 2019) “Keeping Your Estate Planning Documents Safe”